Smithtown Town Board                                                                      Smithtown Town Board              99 West Main Street

                            Smithtown, NY  11787

              Regular Meeting              www.smithtownny.gov

 

              ~ Agenda ~              Vincent Puleo

                            (631) 360-7620

 

Tuesday, August 8, 2017              2:00 PM              Victor T. Liss Board Room

 

              CALL TO ORDER

              PUBLIC HEARINGS

1.  The Town Board to consider a proposed amendment to Chapter 135 of Town Code, entitled "Dogs and Other Animals."

              CORRESPONDENCE

2.   Special Event - Borellas Farm Stand Fall Festival Third Reading

3.   Parade/Run/Walk - Sgt John W. Cooke VFW Post 395 Veterans Day Parade First Reading

I.              RESOLUTIONS

1.              The Town Board to authorize the Town Clerk to advertise for the following bids to be returned to Town Hall, 99 West Main Street, P.O. Box 646, Smithtown, New York 11787, 11:00am on dates indicated:

A.  BID #17-070: Drainage Improvements at Clinton Avenue and Carow Place, St. James, August 24, 2017.

B.  Bid # 17-072: Demolition of two (2) Structures on Private Properties, September 21, 2017.

C.  Bid # 17-075: Truck - 10 Wheel with Dump Body, August 24, 2017.

D.  Bid # 17-062: Food Service Items, August 24, 2017.

E.  Bid # 17-071: Horizontal Wood Waste Grinder, August 24, 2017.

F.  Bid # 17-074:  Polyethylene Bags, August 24, 2017.

2.              The Town Board to award the following bids and to authorize the purchase of associated goods/services:

A.  Bid # 17-059 for a Requirements Contract for Refuse Remediation from certain Private Properties to Watral Brothers, Inc. as per bid opening July 13, 2017 and to further authorize the Supervisor to sign an agreement on a form approved by the Town Attorney.

B.  Bid # 17-016 for Traffic Signal Installation to Commander Electric as per bids opened April 20, 2017 and to further authorize the Supervisor to sign an agreement on a form approved by the Town Attorney.

3.              The Town Board to approve the following:

  Town Board - Regular Night Meeting - Jun 22, 2017 7:00 PM

1.  Town Board - Regular Meeting - Jul 11, 2017 2:00 PM

  Town Board - Special Meeting - Jul 25, 2017 10:00 AM

B.  Retention of services from John S. Goess Realty Appraisal, for a cost not to exceed $3,450, for the purpose of preparing an appraisal for the possible acquisition of part of SCTM#: 800-6-1-6 on Sunken Meadow Road, Fort Salonga, pursuant the recommendation of the Planning Department.

C.  Adoption of Local Law #4-2017 Chapter 112 to amend the Town Code of the Town of Smithtown entitled "Chapter 112. Building Construction" as per public hearing held on July 11, 2017, SEQRA dated July 14, 2017 and pursuant to the recommendation of the Town Attorney.

D.  The Town Board to approve the levy of costs and expenses incurred by the Town in the amount of  Forty Four Thousand One and 00/100 Dollars ($44,001.00) in connection with the removal of violations pursuant to Chapter 112-25(A) of the Code of the Town of Smithtown, such levy to be made as against the real property situate at 943 Middle Country Road, St. James, Town of Smithtown, County of Suffolk, New York 11780 (SCTM#: 0800-114.000-02.00-024.000), reputedly owned by EDWARD J. RYAN, JR. and BRENDA MATTESON, per the recommendation of the Building Director and the Town Attorney.

E.  The Town Board to approve the levy of costs and expenses incurred by the Town in the amount of  Thirty Four Thousand One Hundred Thirty Three and 00/100 Dollars ($34,133.00) in connection with the removal of violations pursuant to Chapter 112-25(A) of the Code of the Town of Smithtown, such levy to be made as against the real property situate at 19 Walter Drive, Nesconset, Town of Smithtown, County of Suffolk, New York 11767 (SCTM#: 0800-170.000-0002-013.000), reputedly owned by JEANNE VERITY, per the recommendation of the Building Director and the Town Attorney.

F.  The Town Clerk to issue a Special Event permit to Borellas Farm Stand for their annual Fall Festival to be held at 485 Edgewood Avenue, St. James, NY on Saturday, September 30, 2017, Monday, October 9, 2017, and all Saturdays and Sundays in October 2017 from 11:00 A.M. until 5:00 P.M. subject to the conditions enumerated in the attached memorandum from Matthew V. Jakubowski, Town Attorney, dated July 6, 2017; and to notify the proper authorities.

G.  Modification of the Community Development Program Budget Year 42 to transfer $43,000.00  from CD42-4 (Accesibility Improvements to Disability Non Profits) and transfer $43,000.00 to CD42-2  (Sidewalk Improvement Program) and further authorizes the Town Clerk to place a Public Notice in the Official Newspaper regarding authorization to modify budget line in Year 42 of the Community Development Block Grant; and further authorizes the Supervisor to sign any forms necessary to effect said budget modification.

H.  Town Attorney, or appropriate official, to enter into a stipulation of settlement or agreement and consent to the entry of an Order with regard to various tax certiorari matters (per the attached list) for various tax years, per recommendation of the Sole Assessor and Town Attorney.

I.  Fire Marshal Timothy Clark & Matthew Raia of the Department of Public Safety to attend the Fire/Arson Investigation Course at New York State Academy of Fire Science, 600 College Avenue, Montour Falls, New York from Monday, September 18th through Friday, September 29th at a total cost of $565.00 each, and use of a town  vehicle.

J.  Fire Marshal Matthew Raia of the Department of Public Safety to Attend the Introduction to Fire Investigation Course at New York State Academy of Fire Science, 600 College Avenue, Montour Falls, New York on Monday, August 28th at a total cost of $200.00, and use of a town vehicle.

K.  Amendment to Resolution No. 2017-335 adopted by the Town Board on March 3, 2017 to increase the amount of Dr. Susan P. Zollo's fees for veterinary services to not to exceed $50,000.00.

L.  Amendment to the 2017 Highway Road Program to add Old Mill Road and Long Beach Road in Saint James.

M.  Amend resolution #2017-650 to request Assemblyman Michael J. Fitzpatrick and Senator John Flanagan to introduce legislation to authorize alienation of 4,000 square feet of parkland via land transfer to Suffolk County, and an access easement from NYS Route 25A to the proposed pump station, to facilitate the placement and operation of a sewer pump station located at the Parks, Building & Grounds Department, 100 Rt. 25A, Kings Park per the attached plan prepared by the Planning Department in January, 2017.

N.  Amendment to Resolution #2017-107, adopted by the Town Board on February 7, 2017 regarding Agreement with Commack Volunteer Ambulance Corps. for emergency medical and ambulance services to amend total fee for 2017 calendar year to $1,522,614.

4.              The Town Board to authorize the Comptroller to execute the following:

A.  Increase account B.3311.0451 (Motor Vehicle Maintenance) in the amount of $4,870.00; and Increase account B.0000.2665 (Sale Of Surplus Equipment) in the amount of $4,870.00(Traffic Safety)

B.  Increase account A.0000.2705 (Gifts And Donations-) in the amount of $400.00; and Increase account A.7315.0494 (Special Programs) in the amount of $400.00(Youth Bureau)

C.  Increase account H05.0000.2769.00000267 (Reimb PSEG Rebate Retrofit LED Lighting Recycling Buildings) in the amount of $20,000.00; and Increase account H05.9901.0900 (Transfers to Other Funds) in the amount of $20,000.00 and further authorize the transfer from H05.9901.900 into A..5031 for $20,000.00(MSF)

D.  Increase account H05.0000.3910 (State Aid Environmental Conservation) in the amount of $5,000.00; and Increase account H05.9901.0900 (Transfers to Other Funds) in the amount of $5,000.00 and further authorize transfer from H05.9901.0900 into A..5031 for $5,000.00(Public Safety)

E.  Transfer from account A.7317.0410 (Supplies) in the amount of $3,000.00; and Transfer to account A.7317.0449 (Printing) in the amount of $3,000.00

F.  Transfer from account A.1620.0140 (Snow Remov. Overtime) in the amount of $20,000.00; and Transfer to account A.7110.0413 (Parks Supplies) in the amount of $20,000.00; and Transfer from account A.1620.0210 (Office Equipment) in the amount of $2,000.00; and Transfer to account A.7110.0413 (Parks Supplies) in the amount of $2,000.00; and Transfer from account A.1620.0434 (Copy Machine Rental) in the amount of $2,000.00; and Transfer to account A.7110.0413 (Parks Supplies) in the amount of $2,000.00 (Parks).

G.  Transfer from account H02.5112.0261.00000332 (Road Improvements CP17 Road Improvement Program 2017) in the amount of $203,000.00; and transfer to account H02.5112.0262.00000332 (Curb Improvements CP17 Road Improvement Program 2017) in the amount of $203,000.00. (Highway)

H.  Increase account A.0000.1551 (Animal Shelter-S/N & Microchip Fees) in the amount of $3,097.00; and Increase account A.3510.0485 (Veterinary Expenses) in the amount of $3,097.00(Animal Shelter)

I.  Transfer from account A.3510.0434 (Copy Machine Rental) in the amount of $300.00; and Transfer to account A.3510.0446 (Uniform Allowance) in the amount of $300.00(Animal Shelter)

5.              The Town Board to authorize the Supervisor to execute the following on a form approved by the Town Attorney:

A.  Extension of agreements for one year to August 13, 2018 for use of Edward Mankuski Fire Training Center by Fire Districts and Village of Nissequogue as per the attached list.

B.  Agreement with Landscape Structures, Inc. to Furnish and Install a Splash Pad Safety Surface at Charles Toner Park.

C.  Agreement with Pamela Kissoondhan, Nurse Practioner  to provide services to the Town as the Nurse Practitioner on Staff for Horizons Counseling & Education Center.

6.              The Town Board to authorize the acceptance of the following:

A.  JP Morgan Chase check 1734912218 in lieu of a performance bond, in the amount of $5,085.00 (Planning Receipt # 043321) (Comptroller ID#17072700 ) and a check in the amount of $500.00 (Planning Receipt #04333) (Comptroller ID #17073100) posted by  Peter Morris d/b/a PSM Long Island Corp., 190 Laurel Rd., East Northport, NY  11731,  and a cash deposit in the amount of $500.00  (Planning Receipt 04332)  (Comptroller ID#:17072800) posted by  Peter Morris d/b/a PSM Long Island Corp., 190 Laurel Rd., East Northport, NY  11731 for subdivision known as  #1064 Miranda Estates.  Certificate of Insurance: Southwest Marine General Inc., Expiration 3/10/2018

B.  Accept the $100 check donation from Christine and Joseph Laurentino (Ck# 1892, Rec# 177031) (Animal Shelter)

7.              The Town Board to authorize the release of the following:

A.  Bank of Smithtown passbook #010503134 (now known as Peoples United Bank) in lieu of a performance bond, in the amount of $5,585.00 posted by  Janet Miranda, 4116 Colonel Vanderhorst Circle, Mt. Pleasant, SC  29466  and a cash deposit in the amount of $500.00  (Planning Receipt 030043)  (Comptroller ID# 04063000 ) Janet Miranda, 4116 Colonel Vanderhorst Circle, Mt. Pleasant, SC  29466 (new address) for subdivision known as  #1064 Miranda Estates.

8.              The Town Board to authorize the Town Clerk to advertise for the following Request For Proposals to be returned to Town of Smithtown Purchasing Department, 65 Maple Avenue, Smithtown, New York 11787 until 4:00 p.m. on the dates indicated:

1.  RFP #17-069: Planning and Implementation of an Enterprise GIS, August 31, 2017.

2.  RFP #17-079: Design Plan for Downtown Kings Park, September 7, 2017.

9.              The Town Board to approve settlement in the following matters per recommendation of the Town Attorney:

A.  Gary Raia v. Town of Smithtown in the amount of $150.00.

B.  Christine Zambito v. Town of Smithtown in the amount of $165.21.

C.  Lori Carragher v. Town of Smithtown in the amount of $1,210.41.

II.              PERSONNEL

1.              The Town Board to approve the following Personnel matters:

A.  Part time appointment of Christine D'Aurizio to the position of Senior Account Clerk in the Horizons  Department, at a rate of  pay of $16.05 per hour, not to exceed 1/2 the normal work week, effective August 14, 2017.

B.  Part time appointment of Michael Childs to the position of Ordinance Inspector in the Public Safety  Department, at a rate of  pay of $19.14 per hour, not to exceed 1/2 the normal work week, effective August 14,  2017.

C.  Full time appointment of Matthew Meszaros to the position of Planner in the Planning & Community Development Department, at a rate of  pay of $25.51 per hour, subject to a 26 week probationary period, effective August 9, 2017.

D.  Change the termination dates for the seasonal appointments of Daniel Conroy from 10/1/17, Matthew Piccininni from 9/10/17 and George Gonatas 8/4/17 in the positions of Laborers to 12/1/17.

E.  Medical Leave of Absence for Employee ID #004272, in the Department of Parks, Buildings & Grounds, for a period not to exceed 3 months, effective on August 1, 2017.

F.  Full time appointment of Joanne Overton to the position of Clerk Typist in the Engineering Department , at a rate of pay of $17.50 per hour, subject to a 26 week probationary period, effective August 14, 2017.

G.  Promotion of Dana Levanti to the position of Senior Account Clerk Typist in the School Age Child Care Department at a rate of pay of $29.19 per hour, subject to a 12 week probationary period effective August 14, 2017.

H.  Promotion of Edward Spinella to the position of Construction Equipment Operator in the Department of Parks, Buildings and Grounds, at a rate of  pay of $40.09 per hour, subject to a 26 week probationary period, effective August 9, 2017.

I.  Salary Increase for Barbara Bombace, Rec aide II in the Recreation Department, to a rate of  pay of $15.00 per hour, not to exceed 1/2 the normal work week, effective 8/9/17.

J.  Full time appointment of Dominick Gaudio to the position of Laborer in the Department of Parks, Buildings & Grounds at Hoyt Farm, at a rate of  pay of $17.50 per hour, subject to a 52 week probationary period, effective date pending satisfactory pre-employment medical exam and drug screen results.

K.  Full time appointment of Kenneth Jones to the position of Laborer in the Department of Parks, Buildings & Grounds, at a rate of  pay of $17.50 per hour, subject to a 52 week probationary period, effective date pending satisfactory pre-employment medical exam and drug screen results.

III.              The Town Board to authorize the following amendment(s) to the Uniform Traffic Code and authorize the Traffic Safety Department to install and maintain the necessary signs:

1.  Schedule J- Parking, Standing & Stopping

                                          SCHEDULE J - PARKING, STANDING & STOPPING

Change                            Name of Street/Side/Location                                          Regulation                            Hours/Days

DELETE              Hillcrest Drive/West

                              From Hillcrest Drive West

                              north for 170 feet (NES)                                          No Parking                             All

 

DELETE                From Middle Country Road

                              south for 60 feet (NES)                                           No stopping                            All

 

ADD                            Hillcrest Drive/West

                              From Middle Country Road

                              to Hillcrest Drive West (SMT)                            No Parking                             All

              TO BE HEARD

              ADJOURNED